Our work

Bespoke software we have designed and built around the way each business works — from a phone-first estimating platform for a US restoration franchise to a client portal for an architectural practice. Every project below is real, and each says honestly where it stands.

Property restoration · United States

Estimating and job platform for a US restoration franchise

A phone-first platform that takes a water, fire or mould job from the first site visit to the final invoice.

The challenge

Rough order-of-magnitude (ROM) estimates had to be worked up from site notes after the visit, and jobs, crews, timesheets, moisture readings and invoices lived in separate places — so it was hard to see whether a job was making money while it was still running.

What changed

Estimators can produce a consistent ROM estimate from their phone while still on site, and the owners see the pipeline and job profitability in one place instead of piecing it together afterwards.

What we built

AI-assisted ROM estimator: square-footage and time-and-materials pricing, room by room, with site conditions
Voice dictation on site that keeps working without signal and syncs later
Project pipeline board with live profit and loss on every job
Crew schedules, timesheets and QR-code clock-in
Field records: moisture logs and site documents against each job
CRM for clients and insurers, with voice-to-text notes, follow-ups and tasks
Electronic signing, invoicing and payments
Executive dashboard across the pipeline

Status: Estimating is in daily use; the CRM, invoicing and payments modules are being rolled out in phases.Client name withheld under NDA.

Architecture · UK

Client portal for an architectural practice

A branded, document-first portal that replaced OneDrive links and email for commercial, council, healthcare and heritage clients.

The challenge

Drawings and project documents went out as shared-folder links and email attachments. Clients were never sure which version was current, and the practice had no simple way to control who could see what on each project.

What changed

Clients log in to one place to find the latest documents for their projects, and the practice controls access per project instead of managing shared links.

What we built

Projects and folders with explorer-style browsing, previews and sub-folders
Client uploads, flagged for review when they arrive
Download a whole folder as a ZIP, streamed so large sets are quick
Access controlled project by project; client admins invite and remove their own team
Activity history and in-app notifications
Project board with active and closed views
Built so practice management (timesheets, fees, profitability, Xero) can be added later without a rebuild

Status: Stage 1 (client portal) is live. Stage 2 (practice management) is planned.

Health & safety · UK

Health & safety consultancy platform

A connected compliance, project and reporting system for a UK health & safety consultancy — now our Beyond Compliance platform.

The challenge

Audits, site activity, risk information, actions, documents and client reporting were fragmented across separate files and manual hand-offs.

What changed

Consultants manage related records and workflows in one place, with clearer visibility of outstanding actions, documents and reporting.

What we built

Site inspections and audits on a phone or tablet
AI-assisted report and RAMS drafting, always reviewed by a person
Incident and action tracking with owners and due dates
Evidence and document management, including the Golden Thread
Client portals and a weekly summary for each client
Dashboards across projects and clients

Status: Live operational platform; capabilities are configured to each client.

Explore Beyond Compliance

Manufacturing & installation · UK

Stone & ceramics operations platform

A tailored operations system connecting quotes, costing, factory progress, scheduling, purchasing and finance — the foundation of Beyond Operations.

The challenge

Coordinating project dates, factory stages, site teams, suppliers and purchase orders across manual systems made progress, workload and margins hard to see.

What changed

Office, factory and site teams share one picture of project progress and upcoming work, and finance runs from the same records.

What we built

Quotes and detailed costing, including slab, finish and offcut tracking
Projects with multi-day scheduling and configurable job types
Purchase orders and supplier information
Weekly timesheets with approval, linked to project costs
Invoices, valuations, CIS and reverse-charge VAT, credit notes, payments and customer ledgers
Spreadsheet and Zoho data import
Role-based access for office, factory and site managers

Status: Live and supported, with new modules delivered in agreed phases.

Explore Beyond Operations

Calibration & testing · South Africa

Calibration laboratory operations

A job-flow and data-integration platform for a calibration laboratory.

The challenge

Calibration jobs move through receiving, technical work, subcontractors, dispatch and payment; tracking each hand-off and keeping customer information consistent took a lot of admin.

What changed

The team has a shared view of every job, its current stage and the next action, rather than relying on separate updates.

What we built

Job flow board covering receiving, technical work, subcontractors, dispatch and awaiting payment
Technician dashboard and workload by discipline and technician
Workshop throughput reporting
Customer data synchronisation and clear job status tracking

Status: Live and supported.

Operational excellence

Continuous improvement platform

Beyond Delta: a platform that runs an improvement programme from first idea to proven saving.

The challenge

Improvement programmes stall when ideas sit in spreadsheets and inboxes: approvals drift, and nobody can show what the programme has actually delivered.

What changed

Ideas, projects and savings sit in one place, so leaders can see what is in the pipeline and what has been delivered.

What we built

Ideas pipeline: draft, submitted, under review, approved, converted to project
Impact-versus-effort priority matrix
Value tracking against baseline, expected and final figures
Role-based approvals with comments and attachments
Process architecture, process maps and screen-recorded process capture
AI-generated SOPs, exported to Word
Executive summary dashboard; separate workspaces for each organisation

Status: Built and available; configured for each organisation.

Explore Beyond Delta

Hair & beauty

Salon booking platform

Bookd: online booking and salon management, built first for one salon and now used as a platform.

The challenge

Salons need bookings, client records, staff diaries, stock and vouchers to work together; off-the-shelf booking apps cover part of that and leave the rest to double entry.

What changed

The salon runs bookings, clients and stock from one system, and clients book themselves online.

What we built

Online booking with group bookings and split payments
Two-way Google Calendar sync
Client records with duplicate merging
Staff profiles, time off and blocked time
Stock that is used up as services are booked
Vouchers and gift cards, expenses and dashboard KPIs
Automated emails, Google reviews and an AI assistant

Status: Live with salon clients.

Explore Bookd

Client references, product demonstrations and measured results can be discussed where appropriate and with customer permission.

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